3-5 hrs
per week spent manually configuring custom subscriptions in Chargebee for sales-led deals
Chargebee Handles Subscriptions.
LedgerUp Automates Cash Application.
You use Chargebee for subscription billing. LedgerUp automates cash application for ACH, wire, and offline payments — plus custom contracts, usage billing from any source, and AI-powered collections. For metering-first alternatives, compare usage billing platforms.
- Custom contracts to subscriptions automatically
- Usage billing from any data source
- AI-powered cash application for ACH, wire, and checks
LedgerUp does not replace Chargebee. It extends it for sales-led billing. Chargebee continues to handle your self-serve subscriptions, payment processing, and dunning. LedgerUp automates the workflows Chargebee wasn't built for — reading contracts to configure custom subscriptions, metering usage from external sources, running collections on invoiced deals, and reconciling offline payments.
The Chargebee cash application gap
Chargebee handles subscription billing. But applying ACH, wire, and offline payments to the right invoices can still require manual work.
18%
of revenue at risk from billing mismatches when custom deal terms don’t map cleanly to Chargebee plans
40%+
of deals that don’t fit standard Chargebee subscription plans and require manual workarounds
Chargebee Cash Application
How LedgerUp works with Chargebee
From deal close to payment reconciled — automated end-to-end.
- 01
AI-powered cash application for ACH, wire, and checks
Payments from wire, ACH, checks, or other offline methods are matched to Chargebee invoices automatically using amount, customer, invoice references, payment history, and remittance details. Ari flags discrepancies and partial payments for review.
- 02
Apply cash to Chargebee invoices
AI matches ACH, wire, and offline payments to Chargebee invoices and records them automatically
- 03
Chargebee cash application on autopilot
Ari monitors Chargebee invoice status, matches incoming ACH, wire, and offline payments, applies cash to the correct invoices, and flags partial payments or discrepancies for review.
- 04
CRM Sync
Invoice status, payment dates, subscription health, and overdue flags flow back from Chargebee to your CRM. Sales sees billing status without leaving their tools.
Chargebee cash application on autopilot
Ari monitors Chargebee invoice status, matches incoming ACH, wire, and offline payments, applies cash to the correct invoices, and flags partial payments or discrepancies for review.
01
Connect your CRM and Chargebee
LedgerUp connects to Chargebee via API and to your CRM (HubSpot, Salesforce, or Attio) via OAuth. Setup takes 1-2 hours — no custom code required.
02
Deal closes in your CRM
When a sales-led deal closes, Ari picks up the event and reads the attached contract PDF to extract billing terms, custom pricing, usage thresholds, and payment schedules.
03
Ari reads the contract and configures billing
Ari creates or matches the customer in Chargebee, sets up the subscription with the correct plan, add-ons, custom pricing, and billing schedule — exactly as the contract specifies.
04
Chargebee cash application on autopilot
Ari monitors Chargebee invoice status, matches incoming ACH, wire, and offline payments, applies cash to the correct invoices, and flags partial payments or discrepancies for review.
How LedgerUp automates Chargebee cash application
Match incoming payments to Chargebee invoices, resolve exceptions, and keep AR current — automatically.
01
Contract-to-Subscription
Closed deals in your CRM automatically become Chargebee subscriptions with the correct customer, plan, pricing, and billing schedule — no manual configuration.
02
Custom Pricing Automation
Negotiated rates, volume discounts, and tiered pricing from contracts are translated into Chargebee subscriptions automatically. No more one-off plan variants.
03
Usage Metering from Any Source
Ari pulls usage data from your product, data warehouse, or API, compares it against contract thresholds, and creates Chargebee invoices for overages and metered billing.
04
Collections for Invoiced Deals
Overdue invoices from sales-led deals trigger personalized payment reminders. Ari handles replies, escalates when needed, and stops when payment arrives.
05
Chargebee Cash Application
Payments from wire, ACH, checks, or other offline methods are matched to Chargebee invoices automatically using amount, customer, invoice references, payment history, and remittance details. Ari flags discrepancies and partial payments for review.
06
CRM Sync
Invoice status, payment dates, subscription health, and overdue flags flow back from Chargebee to your CRM. Sales sees billing status without leaving their tools.
Manual Chargebee Config vs LedgerUp
What changes when an AI agent matches and applies payments in Chargebee.
Set up billing for a custom deal
- Manual Chargebee Config
- Manually create plan variants or one-off invoices in Chargebee
- With LedgerUp
- Automatic — Ari reads the contract and configures the subscription
Handle negotiated pricing
- Manual Chargebee Config
- Create custom plans or manually override pricing per subscription
- With LedgerUp
- AI extracts pricing from the contract and applies it automatically
Bill for usage from external sources
- Manual Chargebee Config
- Build custom integrations to push usage data into Chargebee
- With LedgerUp
- Ari pulls usage from any source and creates invoices automatically
Collect on overdue invoices
- Manual Chargebee Config
- Chargebee dunning for cards only; manual follow-up for invoiced deals
- With LedgerUp
- Personalized, contextual email reminders with response handling
Apply cash to Chargebee invoices
- Manual Chargebee Config
- Manually identify incoming payments and apply them to Chargebee invoices
- With LedgerUp
- AI matches ACH, wire, and offline payments to Chargebee invoices and records them automatically
Keep CRM updated with billing status
- Manual Chargebee Config
- Manual updates or custom webhook integrations
- With LedgerUp
- Real-time sync of invoice status, payments, and overdue flags to CRM
Chargebee integrations powered by LedgerUp
See how LedgerUp connects your CRM to Chargebee for sales-led billing.
HubSpot → Chargebee
Automate subscription setup from HubSpot deals to Chargebee with AI-powered contract extraction.
Learn moreSalesforce → Chargebee
Turn closed Salesforce opportunities into Chargebee subscriptions automatically.
Learn moreLedgerUp vs Chargebee
See how LedgerUp compares to Chargebee for sales-led billing and custom contract management.
Learn moreChargebee cash application FAQ
Common questions about Chargebee cash application and AR automation with LedgerUp.
Does LedgerUp replace Chargebee?
No. LedgerUp does not replace Chargebee. It extends it. Chargebee continues to handle your subscription billing, payment processing, and self-serve plans. LedgerUp automates the sales-led workflows that Chargebee was not built for — reading contracts, configuring custom subscriptions, billing for usage from external sources, and running collections on invoiced deals.
How does LedgerUp connect to Chargebee?
LedgerUp connects via the Chargebee REST API using API keys. We create and update customers, subscriptions, invoices, and payment records in Chargebee and read status data back. Setup typically takes 1-2 hours.
Can LedgerUp match ACH, wire, and offline payments to Chargebee invoices?
Yes. LedgerUp matches ACH, wire, checks, and other offline payments to Chargebee invoices using the payment amount, payer identity, invoice references, remittance advice, and payment history. Low-confidence matches, short pays, and overpayments are flagged for review.
Can LedgerUp handle custom pricing and negotiated rates?
Yes. Ari reads the contract to extract negotiated rates, volume discounts, tiered pricing, and custom billing schedules. It then configures the Chargebee subscription with the correct pricing — no manual plan creation or overrides needed.
How does usage billing work with Chargebee and LedgerUp?
LedgerUp pulls usage data from any source — your product database, data warehouse, API, or CSV — and compares it against the contract terms. When usage crosses thresholds, Ari creates the appropriate invoice in Chargebee. No custom metering integration required.
How long does implementation take?
Most teams go live within a week. This includes connecting Chargebee and your CRM, configuring subscription templates and field mappings, and testing your first automated workflows.
How does automated cash application work with Chargebee and LedgerUp?
LedgerUp reads incoming payment and remittance data, matches each payment to open Chargebee invoices, records the payment, and updates invoice status. ACH, wire, checks, consolidated payments, partial payments, and exceptions can all be handled without replacing Chargebee as your billing system.